Effective Ways to Move Your Office Without Losing Productivity
March 8, 2023
Moving your workspace can offer you a ton of opportunity and adaptability. In any case, working from a home office likewise implies that you bear the obligation regarding undertakings that would some way or another fall on your boss. These undertakings go from figuring out your expenses and your protection to getting together and shipping your gear during a move.
Also, Read: Things to Do Get Your Office Back After Shutdown
Below, we show some help that can assist you with moving your workspace from your present house to your new home as productively as could be expected under the circumstances.
Start as early as possible.
All things considered, your home office has different piles of significant documents, correspondence, and office supplies. Likewise, with any part of your home, you need to clean up and cut back or downsize your office as much as possible before the move. Expelling pointless or unused things and packing early will mean you have fewer boxes to move and that your new office will be increasingly streamlined.
Also, Read: Guide Moving to a “Work From Home” Setup
Put aside a particular timeframe only for home-office packing, ideally before you have to start getting different rooms in your home together. Utilize this additional opportunity to check records on your PC, shred sensitive materials, and document any loose documents.
Also read: Impact of Digital Nomads in Relocation Industry
Alert your customers.
If you work straightforwardly with your customers, ensure that you convey your timetable to them as well as how to contact you if an issue arises. If you frequently address your customers through talk, chat, or video-chat discussions, you might need to give different types of notice to guarantee that everybody knows you are moving your workspace. For instance, you might need to send a structured email or customary letter and change your voice mail message to mirror the schedule changes. So, consider every contingency.
Also read: The Top 5 US Cities for Working From Home
Remember to give your clients your new location and any adjusted contact data when you come back to work.
Mix your work and move your schedule.
When you have thought of a time span for your move, make a timetable that merges your work routine with your moving schedule. Is there any urgent business that should be dealt with before you move? Shouldn’t something be said about your time traveling?
Also, Read: Do Internet Service Providers Charge a Fee to Move My Service?
On the off chance that it is conceivable, guarantee that any work that could approach your moving day should be possible from your cell phone or PC as opposed to your office hardware. Furthermore, give yourself time to unload before you hop back into your typical work schedule. You may require about fourteen days to unload everything.
Plan your new office in advance.
This undertaking will give you a break from the packing exercises (you may even have a great time with them!). Decide on the format of your new office space. In the event that it’s conceivable, stroll thru the room and take estimations before your containers are delivered. Guarantee that your current goods will fit into the space to make a utilitarian and welcoming workstation.
You might need to outline your planned format or utilize painter’s tape to stamp where your office furniture will go. This progression diminishes the importance of unloading your office and returning the space to its typical functions.
Utilize your current setup to your advantage.
As you get together, attempt to utilize your office arrangement in an innovative manner to rearrange the moving procedure. For instance, on the off chance that you continue composing utensils, clasps, and different supplies in a cabinet, you might have the option to make sure the drawers are shut and load up the bookshelf as it stands.
On the off chance that you’ve contributed time to sorting out a particular piece of your office, shrewd moving decisions can guarantee that you don’t need to experience the dreary procedure again in light of the fact that you changed areas.
Plan for heavy boxes.
A considerable lot of the things found in a home office, from decorations to books, can burden your moving boxes and make them hard to carry. Look for help with carrying, stacking, and emptying these things. Consider employing an expert moving company to deal with these overwhelming containers. While your relatives and companions might have the option to lift boxes brimming with business records, they may not know how to deal with bundles that are substantial and delicate, like your work area PC. Expert moving companies can guarantee that these things show up at your new home office securely.
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What Is a Moving Valuation And How Does it Work? Moving is stressful enough on its own, but when you hire a reputable moving company to move your belongings with care, you lessen your anxiety for any home or commercial relocation. You may have heard some movers advertise that they are “insured” if you have been calling around to a few.
When you hire a legal, licensed moving company, you’ll be given a few different valuation options to choose from, allowing you to get the coverage that best suits your needs.
So, what exactly is moving valuation, what does it cover, what doesn’t it cover, and is it worth it to have complete value protection for your move?
Moving valuation is simply insurance for assets that are lost, destroyed, or damaged during the moving process. This is the carrier’s maximum liability level. When transporting household goods from one home to another, the federal government mandates that all licensed moving companies provide two levels of security for the value of the items they transport.
The term “full replacement value” refers to a more expensive option that provides more protection. This option covers your belongings for their current replacement value, depending on a value of $3 per pound and a minimum shipping value of around $3,000. To calculate the carrier’s maximum liability in the event of loss or damage, multiply the weight of your shipment by $3. So, let’s assume you’re shipping a 5,000-pound consignment… The carrier’s maximum loss or damage responsibility will be $30,000.
This appraisal normally costs between 5% and 6% of the total weight of your package.
To be clear, valuing something is not the same as insuring it. However, many movers provide insurance coverage in addition to the federal government-mandated valuation alternatives. The fees and amounts of coverage included in these policies are determined by the state you live in as well as the policy of the individual moving business.
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If you’re moving things with a high value, you’ll want to disclose the whole value of your shipment. Consult your mover about the various valuation alternatives. Keep in mind that the moving company’s liability for high-value objects is restricted to $100 per pound unless you notify the mover in writing prior to the relocation that such items will be included. If you don’t indicate a value on your consignment, the mover’s maximum liability is restricted to $6 per pound multiplied by the weight.
Released valuation, also known as “basic carrier liability,” indicates that everything lost or damaged during the move must be reimbursed by the moving company at 60 cents per pound per object. So, while the company is accountable for lost or damaged products, it doesn’t cover nearly enough to cover the real value of the items. The “released valuation option” is included in most moving companies’ base prices at no extra charge to the customer.
Always examine your homeowner’s insurance policy before acquiring any coverage from the moving company. Your policy may include riders for relocation protection, depending on the level of homeowner’s insurance you have and the provider. Alternatively, they may offer independent relocation coverage that is far more affordable than what you may acquire through the moving company.
It all boils down to the value of your relocation and your goods, as well as your willingness to take risks. For a typical move, most individuals don’t need a moving valuation, but if you have high-value things, it can’t hurt to have an extra level of protection.
Contact us to learn more about moving valuation and to schedule your move.
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How to make your office relocation on a budget? One of the most expensive things a business owner may face is relocating their workplace. Aside from the cost of furnishing your new office, there are several costs associated with the actual office relocation. So, how can you make sure you finish the move without going broke?
Try decluttering first before starting the massive task of packing. Consider this: why spend money relocating old items that you no longer require? This is the ideal moment to get rid of any old furniture, outdated technology, or miscellaneous items that won’t fit in your new office.
Moving offices is also a good time to think about what services you’re paying for and whether or not you actually need them. Are you currently paying someone to come in and water the plants while your staff is more than willing to take turns? Are you overpaying for snacks when a local source may provide you with a better deal? Moving is a fantastic chance to get rid of or replace specific services that have been draining your budget for a long time, just like decluttering your equipment.
Also Read: Moving Company Terminology You Need To Know
When you entrust someone with all of the equipment that keeps your company running, you want to know that you’ll be covered if something goes wrong while they’re on the road. Accidents and errors do happen, and you want to make sure you’re insured if any of your belongings are harmed. If you’re moving out of a shared location, you’ll want to make sure your movers are insured, since you don’t want to be held liable for any damage to other people’s belongings.
Planning ahead of time for your move will help you receive the best deal possible. Compare estimates from several movers to see who provides the most value for money. When you find a quote you like, make sure you get it in writing and understand exactly what it means. This will avoid any last-minute bill shock or unethical behavior on the part of the mover. However, keep in mind that the cheapest quotation isn’t always the best; you’ll need to consider things like expertise and qualifications, and it’s pointless to hire a cheap mover if you can’t trust them!
If you have any outdated equipment that is still functional, you may be able to sell it to supplement your moving budget. Electronics, furniture, and decor could all make a lot of money.
When moving, cables and computers are two of the most vulnerable pieces of equipment. It’ll cost a lot of money to replace or repair any damage to these products, so it’s well worth it to look after your gadgets while you’re on the go. When it comes to how to box your electronics, pay attention to your movers’ advice, like computers and printers, in particular, require specific handling. Cables must be protected from fraying and ripping as well, so place them all in zipper bags to avoid damage.
Also Read: How to Pack your Electronic Gadgets for a Safe Move
One unusual strategy to make your office relocation on a budget is to be careful in updating your business address with the post office, bank, creditors, suppliers, and other organizations. This guarantees that you can continue to bill clients appropriately, that you don’t forget to pay any invoices, and that your supplies don’t go missing (thereby wasting your money). Keeping all of your contact information up to date online guarantees that new clients find you, which keeps the money coming in.
Do you need assistance with your office relocation? Moving offices does not have to be expensive. Being the premier office movers in the US, we can assist you in completing your business relocation on a budget. For any office relocation needs, please contact us at (866) 377-4741
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Although it is the most delightful time of the year, your stress level is at an all-time high during corporate moving holidays. Moving is always difficult, but the added stress of the holiday season makes everyone crave another cup of eggnog. It’s critical to understand how your business can prepare for a holiday season move, whether it’s a large or small one, from planning considerations to building requirements and moving company shortages.
WowMover is dedicated to making moving as simple as possible for our customers, and we look forward to assisting you this holiday season. We’d like to give you recommendations on how to avoid moving headaches based on our experience with numerous holiday transfers.
Any company change requires planning ahead of time, but during the holiday season, planning much further ahead is critical. It’s a good idea to make a broad list of everything you’ll need to be transported and when you’ll need it done before making your moving arrangements. Your company will be able to set a realistic budget for the holiday move if these issues are kept in mind.
You may simply express expectations and restrictions to your hired moving company by understanding your company’s needs ahead of time, allowing them to make arrangements to match those expectations and make your moving experience as efficient and smooth as possible.
It’s crucial to double-check the holiday hours, safety standards, and moving instructions for your building. Whether your organization is relocating to a new location or relocating equipment, it is critical to review the building’s holiday hours and restrictions.
Usually, a building’s management will require you to turn in appropriate paperwork in order to begin the move into your new office space or require paperwork to authorize the moving crew to access your space for the move. Aside from holiday hours and building moving requirements, it is also a good idea to relay the floorplan or any building accommodations to your moving crew so that they can prepare special equipment in advance to ensure a smooth moving process.
Knowing all of this information in advance will enable you to complete all of the essential activities prior to your move and create instructions and guidelines for your moving company to follow before, during, and after the move.
Also Read: The Ultimate Commercial Moving Checklist
Request your moving services ahead of time. In December and around the holidays, many businesses require moving assistance. Offices are slower, and many workers are on vacation anyway. That indicates your movers are in high demand. To ensure that your personnel is reserved, submit your requests as soon as possible.
Leave the work to a professional moving company during the hectic holiday season. We have a great team at WowMover that will execute and manage your transfer so there are no surprises. Our well-trained and experienced management staff will work with your business to assess its objectives, goals, budgets, and solutions for the holiday move, exceeding even your best expectations!
We’ve handled relocations for businesses of all sizes and in a variety of industries, and we have the tools to make your transition go smoothly. We will notify you and send you an invoice once the relocation is complete, so you won’t have to worry about anything.
WowMover has been helping business offices with corporate relocations for many years. We take pleasure in being the most experienced moving company in the United States. We’d like to assist your business with its holiday relocation!
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You’ve decided to hire a moving company that you can trust for your forthcoming relocation, and you’re probably wondering where to start. Finding a moving company that you can trust might be difficult, with over 1000 moving companies to choose from.
There are other aspects to consider, including whether the moving business is dependable, reasonable, and trustworthy overall. Because they will be entering your home and relocating your possessions, it is critical to locate movers in whom you can place your whole trust. How can you locate dependable movers? To help you achieve just that, we’ve assembled some excellent ideas below.
Have you ever heard the phrase “you get what you pay for”? When looking into several moving companies, that couldn’t be more true. Of course, each moving company sets its own rates, but it’s crucial to note that “cheap moving” isn’t necessarily the best option.
Always have a moving budget in mind when conducting research, but don’t set an unrealistic moving budget, as moving companies work very hard and charge accordingly. It may be OK to employ movers on the low end of the price spectrum, but this is more appropriate for short moves than for larger, full-house transfers.
Keep in mind that you will receive the most bang for your buck if you move your entire house to a new one. When chatting with various moving companies at various prices, make sure you ask the right questions to determine whether their pricing is reasonable. Learn more: How Much Does a 4 Bedroom House Moving Cost?
These are crucial questions to ask in order to determine what services each moving business provides. Overall, comparing prices is critical to ensuring that everything is done properly and to your specifications on moving day.
While it may seem intuitive to jump directly to all of the positive reviews that moving companies have, compare the negative reviews as well. It is critical to determine how many negative reviews a company has in order to determine what that moving company lacks. Looking through unfavorable reviews can offer you a sense of the type of company you are interested in hiring if the price isn’t a deal-breaker for you.
It’s also important to look at positive reviews, but try to avoid solely looking at reviews on their website and Google, as these can be skewed.
Along with reading reviews, see if anyone in your family or circle of friends has ever utilized a moving company. If that’s the case, it’s a good idea to seek counsel from someone you trust who can describe their experiences, both good and bad. Your best bet for finding the perfect moving company for your move is to ask for referrals.
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The answer is a resounding “Yes!”. The good news is that the most majority of today’s professional movers are proud members of the American Moving & Storage Association (AMSA), implying that they are trustworthy, dependable, and reliable.
Obviously, you should avoid Craigslist and other sites, where you will discover the most fraudulent movers available.
Overall, following these measures is critical to ensuring that everything goes well and without issues on moving day.
It takes time to conduct research in order to choose competent and trustworthy movers, but it is necessary to ensure that your move day is handled professionally, safely, and without hiccups. Always keep in mind that the cheapest mover may not match your expectations on moving day and that spending a little extra may provide you more peace of mind.
We recommend that you compare at least ten different moving companies that are well-known and well-established. When you have all of the moving quotes, make sure to read the fine print and learn how their movers work to determine whether they’re the right fit for you.
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Success in the business world can be a benefit, but it also has the drawback of causing your company to exceed its existing location. Office packing comes along with this problem.
When it’s time to expand and find new offices to accommodate your growing team, the logistics of the move can be daunting. While this process is far more difficult than relocating to a new home, it is not impossible.
Here are some packing recommendations for your office to assist you and your employees get ready for the big day.
It’s all too tempting to put off unpleasant jobs for another day. But this might land you in serious problems during an office move. You’ll eventually reach the end of your company’s leasing term, so any delays could result in extra costs.
One of the most crucial office moving ideas we can give is to start by making a schedule that simplifies the process down into smaller parts. Form a committee of your employees, if necessary, to assist you in assigning each task to the best employee. You boost your chances of sticking to the schedule by including your workers early on.
To ensure that everyone stays organized and everything gets done, use a precise workplace moving checklist that fits to your planned timeline.
Data might be more valuable than your company’s actual goods or services in today’s electronic environment. Which is why you should make backups of all sensitive data a top priority. Computers are unpredictable machines. Hard drive failure can occur even if the device appears to be in good working order.
By backing up vital files, you’re creating a substantial insurance policy to safeguard your firm from a major loss. Upload your data to a cloud-based server if at all possible, so you can access it before the move is complete.
Offices are full with heavy furniture, from bookshelves to file cabinets, that must be disassembled throughout the move process. To make reassembly easier, follow these simple instructions for each piece:
Before you disassemble something, take a picture of it.
Remove the contents of drawers and place them in a box.
To avoid confusion with other pieces of furniture, label each component.
In a plastic bag, keep all of the hardware together.
If you can’t break down any of your furniture into smaller pieces, empty the drawers and tape them shut. Scratch-resistant moving blankets should be used to protect any decorative surfaces.
Prepare your electronic gadgets for the move after you’ve backed up crucial files. Remove hard drives from PCs and place them in a separate box if at all possible. This is one of the most sensitive parts in office packing.
Hopefully, you’ve saved the original box because there’s no better way to protect this pricey equipment throughout a move than to keep it in its original packaging. If you don’t have the manufacturer’s boxes, your moving company should be able to help you pack these components.
Offices create a lot of paperwork, and transporting paper records will almost certainly be a substantial element of your move.
To reduce the amount of things you have to transport, start by looking through your paperwork and discarding everything that isn’t important. Create digital scans or photocopies of critical documents and store them in a secure location.
Keep items sorted by location while packing paperwork so you don’t have to unload many boxes to reassemble each file cabinet. Pack your books according to size, and don’t overfill your boxes with these bulky objects.
Making an optimal layout for your new office space is one of the last things you should accomplish before the big day. Divide the layout into regions and assign a number to each one. Label each box and piece of furniture with the appropriate number so that the movers know where to put everything on moving day.
Although not every company has the financial resources to hire a professional packaging service, if you do, it will be well worth the expense. You’ve grown the business by allowing your employees to do their duties, which doesn’t involve hours of packaging.
You’ll receive an added level of assurance that every item is correctly packed with the necessary quantity of protection if you choose to entrust this time-consuming task to the experts. You’ll also benefit from the fact that your staff will be able to keep doing their usual jobs until the very last minute.
These are all just a few ideas for preparing for an office move; there are plenty more to consider, such as notifying vendors and customers of your new address.
Your first call should be to an expert mover before you even think about office packing.
There are three primary components to minimize downtime of your company. If you implement all three, you’ll be able to make the shift smoothly. But here’s the catch: you can’t pick two out of three; this method demands synchronicity, which necessitates concentration on each of the three parts.
There’s no denying that moving your company will experience some downtime; the question is how to cut down on that time. Nowadays, “downtime” refers to the time spent away from buyers and distributors. Not the time spent moving furniture and hardware from point A to point B.
If there’s one thing you should take away from this, it’s that you’ll need one person in charge. And that single person’s major responsibility is to handle all of the move’s planning and logistics.
Establish a budget for the relocation and give your point person the authority to contact. Then, hire a professional office relocation provider. Here are a few such responsibilities that your internal caretaker should oversee.
Service providers–Everyone, from the paper delivery guy to the internet provider, needs to know about your transfer as quickly as possible, as well as any changes to their work scope. Make a schedule for when services in your current location will be terminated. Afterward, notify them when they will be available in the new one. If at all feasible, allow for a day or two of overlap to ensure that you are safeguarded if the actual relocation goes wrong.
When you have any upfit specifics, provide your point person a floor layout of the new place. Then, discuss it with the expert movers. This information not only aids in calculating prices (ground level vs. elevator, loading docks, and so on. ), but also allows the team to plan the move-in flow. A replica of the layout will assist the designers in placing desks, chairs, and other components in advance of the move. Reducing the actual loading in the region
Whatever you call it—IT Closet, Server Room, Corridor of Sadness and Confusion—the sooner you know where it is, the more equipped your IT team will be for running cabling and such. Setting this as soon as possible can help minimize downtime of your company.
If you’re moving your office, you’re probably looking for the most up-to-date technology. If you haven’t changed your systems in a while, you might be surprised. The large room you needed for all of your old equipment has reduced to a tiny space for IT equipment.
It’s also a good opportunity to assess your technology accessories—the gear that protects you in the event that something goes wrong. Power backups, surge suppressors, fire extinguishers, and HVAC systems are all examples of this.
If you’re using the cloud and your employees can work remotely during the transition, you might be able to keep going without any online downtime. If this isn’t the case, make sure your moving wizard has each of these details nailed down.
When the new equipment arrives, your IT team must have all of the cabling and hookups for workstations, printers, and phones confirmed and ready to go. If you’re purchasing new equipment, make sure everything is set up. When the desks and chairs arrive, they can connect it in.
Your caretaker handles all internal details and gives details to the moving company and everyone needs to be kept informed. This frees up the rest of the personnel to focus on their actual task rather than worrying about where they’ll find the files. It may also boost morale to know that there will be one person in charge of pretty much everything, and they’ll know where to go to minimize downtime.
