How to break down your moving documents? Because moving is one of the most stressful things you can do, signing all of the paperwork can be daunting and confusing. This paperwork, on the other hand, is essential for ensuring that you and your moving company are on the same page when it comes to price, shipment timelines, and general moving standards.
When there’s a lot to examine, it’s easy to lose track of the details of each component of your documentation. We’ve split down the documents for your move below so you can quickly find the complicated paperwork you’ll need to sign.
The written estimate is the first significant document you’ll study for your upcoming move. This will be created during your initial consultation with an estimator, during which you and the estimator will walk through your home in person or virtually. You and your estimator will go through everything you want the moving firm to transport during this walkthrough.
Written estimates define your final cost rates, include any necessary taxes or deposits, and any other add-on services you’ve chosen (like storage fees and packing). One of two forms of written estimates can be expected to be reviewed:
Before signing your written estimate, make sure you read it completely. Make sure you don’t sign a blank or partial estimate.
Learn More: Rules and Definition of Binding & Non-Binding Moving Estimate
Your valuation coverage for household products is just as crucial as your written estimate. The amount you can claim for reimbursement if your household goods are damaged in transit is determined by valuation coverage in the moving industry. Your chosen valuation coverage, which is established by you rather than your estimator, will frequently be included in your written estimate.
Take the time to read through the valuation paperwork thoroughly so you understand how it applies to your move. You’ll have to choose between three possibilities:
“Your Rights and Responsibilities When You Move,” which comes in the form of a 30-page booklet, is exactly what it sounds like: it’s your key to understanding the rules and regulations that you and your mover must follow.
What you and your mover must do throughout your relocation is governed by federal law, and the pamphlet you receive is your guide to knowing all of the laws and regulations. It covers everything from estimates to useful definitions and is worth at least one thorough read to understand why moving businesses operate the way they do.
It may provide you peace of mind because you’ll have a better grasp of the procedures that moving firms utilize to ensure that your belongings are delivered safely.
Your chosen mover will create a service order as well as a bill of lading for your shipment. The bill of lading is the billing contract for the services you’ve requested, and the order for service is a written confirmation of the services you’ve requested.
The following items must be present in both the order for service and the bill of lading, and they must be identical:
Once your order for service and bill of lading has been prepared, you can obtain copies. Because you and your mover both sign the order for service, double-check that what you see there is clear and true and that it corresponds to what you’ve discussed earlier. You have three days from the time you sign these forms to cancel your order. If you cancel your move after those three days have passed, you may be charged a fee.
Also Read: Why is it Very Important to Ask for A Moving Quotes
When the mover loads your belongings, they will create an itemized inventory of everything you own. They’ll note any damages or wear to any items they’re loading here in order to document the pre-existing conditions of your belongings before they’re delivered to their final destination. Additionally, when computing your written estimate, estimators consider your itemized inventory. You’ll end up paying what you were quoted as long as everything shipped matches what was specified in the itemized inventory.
Once this inventory is completed, both you and your mover will sign it. Make a thorough inspection of the inventory and make a note of any discrepancies. This document is significant because it will be referred to by both you and your mover if something is damaged in transit or missing from your shipment.
Once you begin the process of planning your move, you’ll quickly discover that the above material covers every aspect of your transfer. After reviewing your moving documentation, you’ll know how much you’ll have to pay, how long your shipment will take to arrive, and who you should contact if you have any further issues.
This paperwork is necessary to protect both you and your mover. Request copies of these forms for your records, and go back to this guide if you have any questions about your moving documents.